Running a gym or fitness club is no small feat—it requires precise coordination of memberships, scheduling, payments, and customer communication. Efficient invoicing is pivotal to ensuring smooth operations and maintaining a healthy cash flow. But with countless solutions on the market, finding the right invoicing software tailored to fitness businesses can be tricky.
To help simplify your decision, we’ve researched and compiled a list of the 8 best invoicing software solutions for gyms and fitness clubs. These platforms offer a mix of automation, ease of use, and essential tools that allow you to spend less time on administration and more time focused on your clients.
Table of Contents
1. Mindbody
Mindbody is widely used by fitness studios, gyms, and wellness centers. It offers more than just invoicing—it’s a complete business management solution. From class scheduling to client profiles and automated billing, it’s as comprehensive as it is efficient.
- Automated recurring invoicing and payments
- Integration with POS and marketing tools
- Client self-service portal
Best for: Gyms seeking an all-in-one platform with high-level automation.
2. Glofox
Glofox is designed specifically for fitness studios and gyms. It integrates membership management and billing, making it a dependable choice for clubs of all sizes.
- Custom branding on invoices and user interface
- Real-time insights into revenue and attendance
- Integrated mobile app with billing capability
Best for: Medium-sized gyms or boutique fitness studios.
3. Zen Planner
Popular among martial arts studios and CrossFit gyms, Zen Planner is a versatile solution that combines scheduling, billing, and reporting features.
- Automated invoicing and billing cycles
- Customizable reports and member insight tools
- Payment integration including ACH and credit cards
Best for: Specialty gyms with detailed member tracking needs.
4. Club OS
Club OS is more tailored to sales and CRM, but it also offers reliable invoicing tools for managing leads, tracking contacts, and billing members.
- Lead management with payment follow-up reminders
- Invoicing tools integrated with email campaigns
- Lead-to-member conversion tracking
Best for: Gyms focused on marketing and growing their membership base.
5. Trainerize
A favorite among personal trainers and small studios, Trainerize integrates training programs with administrative tools, including invoicing.
- Integrated payment gateways like Stripe and PayPal
- Automated session billing and package purchases
- Branded mobile apps for client access
Best for: Personal trainers and small-scale fitness businesses.
6. PushPress
PushPress is a cloud-based tool built specifically for gyms. It allows for easy automation of payments, membership management, and invoices.
- Simple and intuitive dashboard
- Automated late payment follow-ups
- Clear revenue reporting features
Best for: Fitness clubs that prefer a user-friendly interface with core invoicing features.
7. Virtuagym
Virtuagym is a robust solution that includes both fitness coaching and business management tools like billing and reporting.
- Flexible invoicing with customizable templates
- Monthly and session-based billing
- Mobile apps for trainer and client invoicing
Best for: Hybrid gyms offering both virtual and in-person services.
8. Square Invoices
Though not fitness-specific, Square Invoices is an effective and affordable invoicing option, especially for small gyms and freelance trainers.
- Free invoicing features with upgrade options
- Easy-to-use interface with mobile access
- No monthly fees; pay per transaction
Best for: Independent trainers and small studios needing basic invoicing at low cost.
Conclusion
Choosing the right invoicing software can dramatically reduce time spent on manual tasks, improve payment collection, and increase overall efficiency in your gym or fitness club. Whether you’re a solo trainer or managing a large chain of gyms, one of the options above can provide the billing features you need to keep your business running smoothly.
Consider your gym’s size, growth plans, and client needs before selecting a platform. Implementing purpose-built invoicing software isn’t just about payments—it’s a step toward professionalizing your operations and enhancing client satisfaction.
